How to create and configure an employee?

You can create or edit your centre’s employees from Agenda > Employees. Below, you will find how to configure each field.

• Status
  Defines whether the employee is active or inactive in the system.
• Online bookable
  Enables or disables the option for customers to book appointments with this employee through the Booking Engine.
  ✉️ SUPPORT: If you do not have the Booking Engine contracted and would like to learn about all its benefits, write to soporte@spalopia.com to book a free demo session.
• Alias
  The  employee's name as it will be displayed in the Agenda.
• User
  Links the  employee to an existing user in the system.
  If the user has a valid email address, the employee will receive email notifications every time a new booking is assigned.
  💡 Tip: Especially useful for freelance therapists.
• Gender
  Select the employee’s gender (male or female).
• Priority
  Defines the automatic assignment order for the employee.
  🔍 How it works: By default, all employees have priority 10. The system will give preference to employee with a lower number.
• Color
  Select the colour used to display the therapist in the Agenda.
  👉 How to customise my Agenda using colors?
• Services
  Select the treatments that this employee can perform.
  👉 How to create treatments in the back office?
• More options
  • Service commission
    The commission percentage the employee earns for each service performed.
    👉 Service commission
  • POS commission
    The commission percentage earned by the employee who processes the payment at reception.
    📌 Note: Only applies if the Point of Sale is active.
    👉 Payment commission from the Point of Sale
    
  • Booking commission
    The commission percentage earned by the employee who sells the booking.
    👉 Booking sales commission
    
  • Release
    The advance period required to allow online bookings with this employee.
    💡 Tip: Especially useful for freelance employees.
• Shared
  For spa chains with multiple centres.
  👉 How to configure a therapist with a shared agenda between centres?
• Display order
  The order in which the employee will be displayed in the Agenda.
  The lower the number, the further to the left the employee will appear.

🔍 How it works: professional user

When you create an employee, the system automatically generates a user in CRM > Employees.
You must not delete this user, as doing so would remove all records associated with appointments, commissions and reports.
📌Note: This user has no role assigned by default, so they will not have access to the system unless you configure it manually.

📩 If you have any questions during the process, please write to soporte@spalopia.com